But to make it simpler and easier, there are five most common tools or applications, that you can use to create a Manual. Manuals can be hard copy in paper- based or soft copy in digital format. The former option printed in paper has its advantages and disadvantages as follows:. You may also consider whether to use paper- based or digital manuals depending on the purpose of the manual and your target market. In the picture below, you can see the volume of production vis-a-vis freedom of lay- out and design of the Manual.
There are various software tools to make a Manual depending on the type of volume and design you want to produce. Depending on the volume and lay- out design, software applications are classified as follows:. These applications are easier to use since you are already familiar with its features and operations. You can make a Manual using these Microsoft programs, but in terms of designing and lay- outing of the Manual, there are less features and tools to play with.
These applications have functionality and features that would take time to learn and get used to. However, these tools can give added color, texture and richness of design to the Manual which cannot be produced using the default Word programs.
Given these considerations, Adobe programs has the highest degree of freedom in terms of lay-outing and designing the Manual. It will be more beneficial to have both hard and soft copy of your Manual.
In that way, you will have a back- up copy online or in paper. By using Cloud services, there is an integration of knowledge from you to various users.
This is a perfect time to create an outline and think about stakeholders that will need to be part of the process. The purpose of creating the manual has to be clearly defined and include the audience the manual is intended for. A general outlook of the next steps should also be thought through in the planning phase. You have to observe the daily routine of the technicians and operators to write procedures and outline best practices. You have to interview the technicians, operators, and engineers to understand how they perform their duties.
Grab OEM guidelines, user manuals, warranties, flowcharts, and other documents you want to include in the O and M manual. Segregate the information according to the outline created in the planning phase. Give a structure to the information collected. Make formal procedural steps that could be understood. Create flowcharts with relevant drawings and tables when applicable to visualize important information and make it easier to digest and follow.
Review and compile the work done so far. You should share the first draft with the stakeholders and its future users. Gather opinions from everyone and note down what needs improvement. Depending on the feedback, you might have to go and collect additional information. This can be done multiple times until the final draft can be created. Have one final look at the document.
You can check if some things can be bolded or highlighted in any other way. Make sure everyone knows where it can be found, what it covers, and how to use it. Over time, you are bound to come across new information and details that should be included in the document.
Likewise, you will purchase new assets, change existing workflows, and expand existing operations. The manual has to be updated to stay relevant. As your operations grow, so should your operations and maintenance manual. For this reason, it is better to create an electronic version and store it in a CMMS and other digital systems.
This way, it can be easily updated and accessed from any device. You do not have to start everything from scratch. You can rely on existing templates to outline your version of the document. While the structure of these documents is similar, the contents vary depending on the purpose of the document. That reiterates how important it is to have a plan in mind before creating the operation and maintenance manual. Operation and maintenance manuals are the perfect places to outline general procedures and guidelines.
To avoid cluttering the document with overly specific information, most maintenance departments will want to keep machine maintenance manuals separate. However, that makes sense only if you are using a computerized maintenance management system like Limble. Because Limble is a cloud-based software with barcode integration and a centralized asset card and barcode integration. Cloud-based means that the manuals can be accessed via any mobile device with an internet connection. Barcode integration means that a technician can just scan the barcode on an asset and the app will automatically open the centralized asset card seen in the image below which contains all maintenance information about that particular asset general info, maintenance history, maintenance manual….
Having quick and easy access to maintenance manuals is one of many benefits of having mobile maintenance software as it leads to significant workflow improvements. It cuts down on inefficiencies, boosts productivity, and reduces idle time.
There is no point in creating an operation and maintenance manual if nobody is going to use it. Structure the document in a logical manner, use visual aids to explain and summarize complex processes, make the document easily accessible, and push people to use the document instead of interrupting their colleagues in their daily activities. For more awesome content, browse through our blog! The functionality was extremely easy, but still provides the analytics needed to track our companies time and money spent on maintenance.
Their support is top-notch! I've dealt with numerous software companies in my position and can tell you, you will not find one better! A must for any maintenance department. The customization options available when setting up PM's are great. I love the flexibility it gives to tailor the PM to exactly what your needs are.
Great Product, Even better support! The ability to see automatically generated and customized reports meant that I could choose whether I wanted to see things at a micro level or a macro one, or both of them together. A very simple and elegant CMMS system. The ability to view and use the software on multiple platforms is very advantageous.
I was able to become proficient and launched the system after only 2 weeks. Support from Limble is fantastic - very prompt and they work well with you to truly understand your questions. This software, in my opinion, is the best value out there in the CMMS world. My team of maintenance techs got on board quickly and loves the app. Anytime you can get 8 of 8 maintenance techs to get on board, you have a winner. Very easy to use, access.
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